Have you ever wondered what managed print services are and how they could help your business? If your office’s daily functions have ever been brought to a halt because of a jammed copier or if you’ve ever found your ink and toner cartridge supplies dwindling, working with a managed service provider might be the best solution for your business. Printing is an essential daily function for most businesses and organizations, but a study from Gartner Group revealed that 90% of companies aren’t sure if they’re managing their printers effectively. This is where managed print services (MPS) can make a huge difference and help a business utilize their print assets in the most optimal way possible.

Managed print services work to help companies identify, control, and manage the cost of their print devices while also providing ongoing optimization of the print technology fleet. While the definition of managed print services is rather broad, the result of the service is enhanced productivity, effective expense management and lower costs, and overall improved printing habits. Managed print services also help companies strengthen their document security and develop environmentally-friendly printing habits.

The best part? Managed print services aren’t exclusively for larger companies or enterprises; every business and organization, no matter the industry or size, can benefit from outsourcing to a managed print service provider. By working with a provider, you’re allowing experts and technology to manage your print services which allows you to focus your time on more important things to help your company or organization advance. Managed print services aren’t limited to printers and all-in-one devices. Many providers also include fax machines, photocopiers, and any other device that produces paper in their services. 

Keep reading to learn more about the benefits of managed print services:

Installation and Ongoing Optimization: After a Managed Print Service provider analyzes your printing needs and creates a plan to streamline your printing and workflow, they will start to implement the changes by installing new equipment, training your staff on the new technology, and producing regular reports on the printing status of your business. The Managed Print Service provider will always be available to answer your questions and address any concerns you have throughout the length of your contract. If you find that your needs have changed, your provider will be able to update your strategy to help both your company and your equipment adapt.

Reduced Expenses:  While it might seem cheaper to manage your printers yourself, you'll find that your overall printing expenses have dropped after using managed print services. After all, providers are always looking for ways to consolidate your devices and reduce the size of your print fleet without sacrificing productivity. By analyzing your printing habits, workflow, and expenses, your Managed Print Service provider can help you identify where to cut costs and how to pick the best machines and supplies for your investment.

Regular Maintenance and Supply Replacement: Need more ink cartridges? You got it. The printer in your office is giving you trouble? No problem. Managed Print Service providers provide ongoing support and supply replacement to ensure that you have everything need to meet your print volume needs. The service is all inclusive with supplies, service, and equipment all part of the deal so that you can leave the work to the experts and focus your attention on advancing your company.

Waste Reduction: If one of your concerns is maintaining a green, environmentally-friendly work environment, managed print services can help you reduce waste and save energy. Your provider will help you learn to make effective use of features that reduce the amount of ink, paper, and toner that you go through with every print job.

By outsourcing your company’s print technology to a Managed Print Service provider, you will be able to manage and anticipate printing costs, boost workplace productivity, and cut down unnecessary expenses and waste. Leaving the stresses and hassles of managing a print environment to a team of experts will free up your time to do what you do best: working to help your company or organization advance.

Not sure if managed print services would be right for your printing needs? At Advanced Business Systems, we are always happy to help others find a solution that works best for them. Reach out to us today to learn about our managed print solutions and what they can do for you.